A/P Clerk

POSITION SUMMARY: Compiles, processes and maintains accounts payable records
The following responsibilities are general duties that a particular employee in this position may or may not be required to perform. The actual duties required of this position will vary.

  • Verify approval on all invoices and check requests
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks
  • Resolving purchase order, contract, invoice, or payment discrepancies and documentation
  • Insuring credit is received for outstanding credit memos
  • Coding invoices
  • Able to prepare and process checks for multiple companies
  • Update and maintain vendor database
  • Able to process and enter 400-500 invoices per week
  • Reconciles vendor statements
  • Ability to process and follow-up on rush items
  • Maintains account payable files
  • 1099 preparation
  • Performs other job-related duties as assigned.


  • 4-6 years' experience in a corporate environment
  • Proficient with MS Word and Excel
  • Ability to prioritize and to multi-task in a fast-paced environment
  • Ability to handle confidential information in a discreet, professional manner
  • Eye for detail, accuracy is imperative
  • Able to meet deadlines
  • Excellent oral and written communication skills
  • Excellent organizational and analytical skills
  • Ability to be an effective team member and display initiative


  • 2-year degree in Accounting preferred but not required
  • Familiar with AS400 a plus

The following machines, tools, equipment and/or software are commonly, but not always, associated with the performance of this position. Actual machines, tools, equipment and/or software used will vary.

  • Office equipment including, but not limited to, computer, phone, fax machine, copier and calculator.
  • MS Office including Word and Excel.

The following environmental/atmospheric working conditions are commonly, but not always, associated with the performance of this position. The actual working conditions will vary.

  • Office environment.

EOE without regard to race, color, religion, creed, affectional or sexual orientation or sex, national origin, ancestry, age, disability, genetics, veteran status, gender, gender identity, citizenship status, marital status, VEVRAA Federal Contractor .


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