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Office Manager


Administrative
Pennsauken, NJ
Summary: This individual is responsible for performing overall management of the office operations.
Including but not limited to reception, secretarial/clerical aspects of the program including greeting
clients and cash collection, and to promote Performance Improvement and service delivery that is
aligned with the agency's primary mission.
Duties and responsibilities:
1. Provide guidance, training and evaluation of clerical staff;
2. Manage Clerical Staff Schedule;
3. Responsible for Medicaid/SAI billing;
4. Manage supply orders;
5. Responsible for cash collection and daily balancing;
6. Welcome visitors/patients by greeting them in person or on the telephone; answering or
referring inquiries;
7. Responsible for all clerical functions, including typing, filing, mail/correspondence flow,
electronic organization of files, etc.;
8. Responsible for daily phone coverage functions;
9. Comply with all policies and applicable procedures;
10. Maintain security by following procedures, monitoring logbook; checking in visitors, etc.;
11. Coordinate appointments for clients and staff;
12. Communicate all relevant information to supervisory staff in regard to clients and the facility
13. Manage Accounts Receivable/Accounts payable/deposits;
14. Maintain safe and clean reception area by complying with procedures, rules and regulations;
15. Other duties as assigned.
Qualifications;
Minimum high school diploma.
Associate's degree or business school preferred.
1-3 years' experience in office setting; experience in medical field a plus.
Must have exceptional customer service skills.
Must have exceptional computer skills.
Must be free from chemical use problems for at least one year preceding hire (MN
requirement).


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